​Priority Management

3rd June 2019

,

I wonder if everyone happens to run after the idea of being or being able to become multi-taskers…that is, being capable of doing more things at the same time. Do we pursue a dream, do we imitate reference models or simply interpret them with the ‘lens’ conditioned by the messages prevalent in our age?

The character that I consider most representative in Game of Thrones, is Cersei Lannister – the one who inched and sat on the Throne of Swords and became probably the most powerful character in the series.

Cersei knows how to play behind the scenes, knows how to play alongside others and knows how to play as a protagonist. Why? In every situation she knows how to carefully define priorities with a very specific objective: to acquire power increasingly, to the point of conquering it in its entirety

  • manage relationships at the right timing
  • fights enemies with refined strategies
  • dedicates the right attention to affections, family ties and political issues

Man or Computer?

In the Middle Ages there were certainly no computers; but today we are led to say: “A computer is able to spread its processing capacity over multiple tasks, and to do so without affecting the quality or result”. It is not true! The quality for machines are predetermined, it is numerical.

A machine is all the more ‘skilled’ the faster it is, but in dividing the calculation capacity it automatically slows down.

Do we want to try to look like the machines that were created by us to our likeness? Do we want to reduce everything to a simple matter of processing speed? Observing machines can help us get to know each other better, but our life is more than that. Our life is made up of nuances, the opposite of numerical.

Define priorities

So we can set up a task and while this is going on independently we can set another one, a bit like when in the kitchen – and certainly even in the Middle Ages, while eating lots of raw foods, we boil water for pasta while we make the sauce. So what do I do first? … This means defining the priorities of one’s actions. In the case of the kitchen, the key driver is the time factor. The raw material transformation process is predefined. It is enough to know it for orientation. In other areas, how can we identify the most suitable criteria on which to focus priorities?

We expand the visual: the priorities must be defined on the basis of the objective to be achieved. Just as in the kitchen the dish must be tasty, at the right temperature and served at the right time. In the workplace the priorities must be defined based on the impact that the actions to be taken will have on the results and possibly on the timeliness with which the results will be expected or desired.

Eisenhower’s matrix

A good matrix to use to define daily priorities is Eisenhower’s, which identifies two classification criteria for the actions to be performed: Importance and Urgency. It highlights four quadrants:

  1. Not important and not urgent: the time spent on these tasks is wasted
  2. Not important and urgent: it is better to delegate these tasks, because they require immediate intervention even though they are not important
  3. Important and not urgent: this is the best quadrant (in which to intervene) because it is here that one acts in a strategic and planning manner.
  4. Important and urgent: it is the quadrant that requires the utmost attention in an alert state; a quadrant that – acting well on the previous one, should be as empty as possible.

The definition of priorities is becoming more and more important, especially in this era in which the so-called time thieves gnaw away this resource whenever we have not planned well.

Dedicating minutes at the start of the day to settle priorities and organizing your time means not only finding the same minutes multiplied by a factor (efficiency), but also gaining in effectiveness, where the most important things will be prioritized.


Did you miss the previous article in the series dedicated to the Throne of Skills? Check out ‘Self-Empowerment: knowing how to Do, how to Be


Contact us to see how we can help your staff develop the soft skills they need to get ahead.

We'd love to hear from you

+65 6827 5632

+65 6827 5632

08:00 - 17:30 Monday to Friday